The new era of Legal and Administrative understanding

GPTs and Plain Language - The New Age of Legal and Administrative Comprehension

In the world of technology, artificial intelligence has revolutionised countless sectors, and now it is the turn of the legal and administrative sphere. The creation of GPTs (Generative Pre-trained Transformers) focused on simplifying legal and ministerial language is transforming the way people access and understand complex documents. Based on the principles of Pan-Hispanic Guide to Clear and Accessible Language of the Royal Spanish Academy (RAE), these systems are designed to make accessible information that was previously only understandable to specialists.

This article explores how the GPTs inspired by this guide work, their importance for society, and the impact they have on improving access to justice and democracy. In addition, we will look at how the Clear and Accessible Language promotes fairness in communication between the institutions and citizens.

What are the GPTs based on the Pan-Hispanic Guide?

GPTs are artificial intelligence models trained to interpret and generate natural language. However, what distinguishes GPTs based on the Pan-Hispanic Guide to Clear and Accessible Language is their focus on simplifying technical and bureaucratic language, without losing the necessary precision. These models take complex legal or administrative texts as input and generate versions that are understandable to a larger number of people.

The Pan-Hispanic Guide to Clear and Accessible Language developed by the RAE sets out key principles for achieving clear and effective language in legal, regulatory and administrative documents. Some of these principles include brevity, elimination of unnecessary technicalities and logical structuring of texts. These guidelines are integrated into the GPTs, allowing the end result to be a text that is easy to understand for anyone, regardless of their level of education or experience in the legal field.

Phases of GPT Operation

The operation of GPTs follows a structured process to convert a complex document into an accessible and understandable text. These are the key stages:

1. Receipt of the Document

The user uploads a legal or administrative document into the system, which can be in PDF, plain text, or Word format.

2. Initial Text Evaluation

The model checks the document for unnecessary technical language, long and complex paragraphs, or opaque structures that make it difficult to understand.

3. Simplification Based on Plain Language

Using the principles of Pan-Hispanic Guide to Clear and Accessible LanguageThe document is restructured by the GPT. Unnecessary technicalities are eliminated, long sentences are reduced, and it is ensured that the content is clear and straightforward. This process is done without sacrificing the accuracy of the legal content.

4. Generating Summaries and Flow Charts

To further facilitate understanding, the GPT can generate a summary of the key points of the document and create flowcharts that visualise the most important information in a simple, graphical way.

5. Interaction and Answers to Questions

The system is also designed to answer specific user questions about the document. Answers are provided using clear and accessible language, eliminating any confusion that may arise from the initial reading.

6. Delivery of the Final Document

Once the simplification process is completed, the document is delivered to the user in a clear, accessible and understandable format. In addition, the system adds a label at the end of the document indicating that it has been processed according to plain language principles, to give users confidence.

The Importance of Clear Language

Access to plain language is a right recognised by many international and local regulations. In this context, the RAE has played a fundamental role by developing the Pan-Hispanic Guide to Clear and Accessible Language. This guide aims to democratise access to information and reduce the barriers that arise when citizens cannot understand the documents that regulate their daily lives.

When we talk about clarity in legal language, we refer to the removal of obstacles such as technicalities, endless paragraphs, and complex structures. These obstacles not only create barriers to understanding, but also perpetuate an asymmetrical relationship between institutions and citizens. Clear language promotes more equitable communication and reduces the need for intermediaries, allowing citizens to participate more actively in decision-making.

Benefits of Plain Language Based GPTs

1. Improving Access to Justice

Many people face difficulties in understanding legal processes, which limits their ability to defend their rights. With plain language-based GPTs, citizens can better understand the documents they receive from courts, lawyers and other administrative bodies, making it easier for them to participate in the judicial system.

2. Time and Cost Savings

By reducing the need for additional consultations and clarifications, the use of clear language also reduces operational costs for both institutions and citizens. Simplified documents reduce the time needed to make informed decisions, which in turn speeds up administrative and judicial processes.

Increased Transparency

By using clear language, institutions foster transparency and access to public information. GPTs help to reduce opacity in official documents, promoting a more direct and trustworthy relationship between authorities and citizens.

4. Communication Equity

The use of clear language ensures that everyone, regardless of their level of education or experience, can understand legal and administrative texts. This reinforces the principles of equality and equity in society.

Conclusion

The GPTs based on the principles of the Pan-Hispanic Guide to Clear and Accessible Language represent an innovative tool that seeks to improve the accessibility and comprehension of legal and administrative texts. By simplifying these documents without sacrificing their accuracy, these systems promote fairness, transparency and citizen participation in the legal and administrative field. In a world where technology is advancing rapidly, it is essential that these innovations serve a fairer and more accessible society. For more information on the Pan-Hispanic Guide to Clear and Accessible Languagevisit the official website of the RAE: Pan-Hispanic Network for Clear and Accessible Language.

Summary of The New Era of Legal and Administrative Understanding.

"La nueva era de la comprensión Legal y Administrativa" aborda los cambios y avances tecnológicos que están transformando el campo del derecho y la administración pública. Se discute cómo la inteligencia artificial, la automatización y la digitalización están impactando en la forma en que se gestionan los procesos legales y administrativos. Se resalta la importancia de adaptarse a estos cambios para mejorar la eficiencia, la transparencia y la accesibilidad de los servicios legales y administrativos.